OUR SERVICES

What You Need, When You Need it.

Transaction Coordination

We’ll handle the administrative tasks that accompany your real estate deals with impeccable attention to detail, making the process smooth for buyers and sellers.

Listing Management

Once you’ve secured the listing, it’s time to pass on the paperwork to us. We’ll help set your listing live in MLS and handle all the details to make your listing stand out.

PRICING

Core Services

Transaction Coordination $450/per file (Fully executed contracts only)

Dual Agency Coordination $550/per file

Listing Management $200/per file

Bundled Packages includes

*Standard Bundle - TC + Listing Management $600 (save $50)

*Premium Bundle - Dual Agency + Listing Management $700 (save $50)

*Full Service Bundle - TC + Dual Agency + Listing Management ($1150 save $50)

Non-transactional Services: $45/hour

-admin support

-Spread Sheet/Excel

-CRM Management support

Note:

Standard processing time within 48 hours.

Transaction Coordination

We’ll handle the administrative tasks that accompany your real estate deals, with impeccable attention to detail, organization and making the process smooth for buyers and sellers.

SMOOTH CLOSE TRANSACTION COORDINATION PACKAGE:

INTAKE TASKS

  • Contract Review & Signature Completion, examine the purchase agreement for completeness and pursue necessary parties for outstanding initials, signatures and dates.

  • Critical Dates & Contact Coordination, email the agent with a summary of key contractual deadlines, reach out to the lender, escrow/title company, client, and agent to establish communication.

  • TC Introduction & Communication Protocol, introduce myself to all parties and request that all paperwork and transaction related communication flow through me.

  • Calendar Integration, input all important date into your digital calendar (i.e. google calendar, Apple calendar, etc.) to ensure timely follow-up and compliance.

  • Broker File Setup, establish file in your Broker system of record, upload documents and contact details for audit-ready organization.

CONTRACT MANAGEMENT

  • Contingency Tracking & Coordination, monitor & facilitate the timely satisfaction of all contractual contingencies, keep agents informed of progress, including ordering required disclosures, HOA docs, and Condominium Resale Packages

  • Lender Communication, conduct weekly check-ins with lender, increasing frequency as needed to ensure loan milestones are met.

  • Inspection Scheduling, coordinate property inspections in collaboration with the agent, the buyer, and inspector to maintain timeline integrity

  • Document Management and Amendments, maintain a secure organized system of record as documents are submitted and amended throughout the transaction lifecycle

  • Home warranty coordination, send a detailed email requesting the buyer's home warranty selection and follow up until confirmation is received.

PRE-CLOSING

  • Utility & Insurance Reminders, prompt clients to connect or disconnect utilities and secure homeowner’s insurance prior to closing

  • Loan Commitment Verification, confirm loan approval status with the lender, provide documentation and alert you to any underwriting issues

  • Title Report Coordination, order and review the preliminary title report, notify you of any issues and assist in resolving title related concerns

  • Final Walk through & Closing Scheduling, coordinate the final walk through and closing appointment with your clients, the title company and

POST CLOSING

  • Final Document Archiving, obtain fully executed closing disclosures, upload them yo your secure system of record for compliance and future reference

  • Client Appreciation & Review Request, send a personalized thank-you or congratulatory letter to your client including clickable links to prompt a review of your services

  • Marketing Asset Creation, design a "Just Sold" postcard, flyer, or social media post to celebrate the transaction and boost your brand visibility.

  • Database Update & Drip Campaign Enrollment, add your client's updated contact information to your database or CRM and enroll them in your past-client follow-up compaign

Listing Management

Take the pressure off yourself and allow the Smooth Close VA Solutions listing team to set your listing live with accuracy and attention to detail!

SMOOTH CLOSE LISTING MANAGEMENT PACKAGE:

BACK OFFICE SUPPORT

  • Enter listing into your Broker System of Record.

  • Enter listing into MLS.

  • Order property photography using your preferred vendor.

  • Coordinate virtual tour appointment if service is separate from the photography session.

  • Professional Copy for MLS & Advertising.

CLIENT SUPPORT

  • Send Welcome/Intro Letter to Seller.

  • Act as single point of contact for any questions or concerns.

  • Obtain/Request utility averages from the client.

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